CITAVI-Data migrate to JabRef including all notes / qutotations

I am considering migration of my CITAVI-database to JabRef. BibTex works just fine, but some important fields in my CITAVI-database are not migrated, e.g. »Quotes / Comments« into »Comments«. Thanks in advance for any advice.

Please clarify:

Did you create the bibtex file with Citavi or otherwise?

Jabref gives the option to import bibtex, ris and other file formats. If Citavi is not able to create proper bibtex files, you might wanna try creating a .ris-file instead (or another format) and then try to import that one with Jabref.

I exported the file directly from CITAVI - where I was not asked wether or not I wished to export the quotes and so on, too. So, I suggested that I have exported ALL data.

I tried the RIF-format, too – to the same result.

I can confirm that comments are partly not exported by Citavi and at the same time data is partly not imported by Jabref.

This is the test file i created in Citavi:

and

image

I created the field ‘comments’ from ‘Custom field 1’.

  1. When exported as bibtex:

    • This is what i can see in the file with my text-editor:
    % This file was created with Citavi 6.10.0.0
    
    @article{test.,
     author = {test}
    }
    
    • This is what is imported by Jabref:
    % This file was created with Citavi 6.10.0.0
    
    @article{test.,
     author = {test}
    }
    
    

    Obviously Jabref can’t import comments if Citavi does not export comments.
    Here, the fault lies with Citavi, not Jabref.

  2. When exported as BibLateX:

    • This is what Citavi exports:
    % This file was created with Citavi 6.10.0.0
    
    @article{test.,
     author = {test},
     usera = {test comment},
     userb = {custom field 2},
     abstract = {},
     note = {test notes}
    }   
    

    ‘usera’ is probably ‘custom field 1’. The name-change of ‘custom field 1’ to ‘comments’ was not retained during the export process.

    • This is what Jabref imports:
    % This file was created with Citavi 6.10.0.0
    
    @article{test.,
    author = {test},
    usera = {test comment},
    userb = {custom field 2},
    abstract = {},
    note = {test notes}
    }
    

    Note that in this case too, Jabref does show an empty comments section in the entry editor, even though quite a little bit of data was imported:

  3. When exported from Citavi as .ris:

    • This is what Citavi exports:
    TY  - JOUR
    AU  - test
    T1  -
    U3  - test notes
    M4  - Citavi
    ER  -
    
    • This is what Jabref imports:
    @Misc{test,
    author = {test},
    }
    

    So in this case, the export by Citavi is lacking, but also the import by Jabref is lacking.

Maybe if you fiddle with custom export filters in Citavi, you might be able to export more, but i don’t have time to try that now.

@yaji If your comment is embedded into the usera and userb field, you could try the JabRef function of Renaming/appending the field contents to another field

Edit → Manage field names and content and then try with Append to Fields “comment”

Thanks a lot for your ideas. Unfortunately, there is no way to match fields like »quotation« or »comment« with fields in the export-target-file: the fields are simply not available for export :unamused:

Thanks a lot for your ideas. Unfortunately, there is no way to match fields like »quotation« or »comment« with fields in the export-target-file: the fields are simply not available for export

@yaji Can you check the bibtex source, if the field gets exported at all? Or under a different name?
Have you checked Citavi 6 Manual ?

Dear Christoph, thanks a lot. I followed the instructions in the CITAVI-manual, of course, but in the fiel-mapping-menu in the export-feature of CITAVI, the fields »quotations« and »comments« are not choosable at all. No wonder then that die BibTex-File (which I checked in JabRef) no such field or its content appear at all. Or is there another way to check the Bib-Tex-File and find out that the above mentioned fields are exported anyway? Would be grateful for any hint. Regards, Guido

Hi,

this seems not supported via the export, but maybe you can try to import the file into zotero and export it as bibtex again?
https://www.zotero.org/support/kb/import-from-citavi

But I agree it would be cool to have a Citavi Importer

1 Like

Hey Guido, checking if the fields are exported can be done by opening the exported file with a ‘text-editor’.

Currently i use the windows inbuilt “editor” or also notepad++ (Downloads | Notepad++) for this. You can find alternatives (for other operating systems) here: https://alternativeto.net/software/notepad-plus-plus/?license=free

Hi there, Thilote,

yes, I checked that by simple searching for a string existing in the CITAVI-original-»quotations« - NOTHING FOUND. This fits with the fact that in the Export-menu in CITAVI the fields I am talking about are simply not shown. I wish there was a workaround, as I hate to be dependant on one system. Anyway, thank you for sharing your ideas. Best regards, Guido